Best Online Booking Systems for Small Clubs and Studios in 2025

In 2025, small clubs, fitness studios, dance schools, and community groups are thriving like never before. But managing classes, events, and memberships manually? That leads to no-shows, double bookings, and hours of admin frustration.

The right online booking system automates it all — saving time, reducing stress, and helping you grow your community.

We've reviewed the top options tailored for small clubs and studios, focusing on ease of use, affordability, and must-have features like automated reminders, waiting lists, and branded booking pages.

Key Features Small Clubs and Studios Need in 2025

Here's what truly matters when choosing a system:

• Branded booking pages – Professional look with your logo, colors, and domain.
• Automated reminders – Slash no-shows with email and SMS alerts.
• Waiting lists & overbooking tools – Fill spots automatically and maximize attendance.
• Easy website embedding – Seamless integration into your existing site.
• Merchandise sales integration – Sell kits, apparel, or extras alongside bookings.
• Affordable pricing – Low-cost or free plans for small teams and non-profits.

Top 5 Online Booking Systems for Small Clubs and Studios

1. Chamebook (chamebook.co.uk) – Best Overall for Small Clubs

Chamebook is purpose-built for small clubs, studios, coaches, and charities — making it our top pick for 2025.

Standout features:

• Fully custom branded booking pages that feel like part of your website.
• Smart waiting lists and overbooking management.
• Built-in merchandise store to sell gear during booking.
• Completely free for charities and NGOs.
• Instant payouts, no hidden fees, and effortless setup.
• Perfect embedding on any website.

Studio owners rave about how fast they can go live without complex features getting in the way.

2. Calendly – Ideal for Simple Individual or Small Group Bookings

Great for coaches offering one-on-one sessions.

Pros: Free plan, simple link sharing.
Cons: Limited for full class management, no waiting lists or merchandise.

3. Acuity Scheduling – Strong for Service-Based Studios

Excellent customization and payment options.

Pros: Robust reminders and integrations.
Cons: Costs add up quickly with growth.

4. Bookeo – Feature-Packed for Recurring Classes

Solid choice for yoga, dance, or sports with packages and memberships.

Pros: Good class tools.
Cons: Interface can feel outdated.

5. Setmore – Best Truly Free Option for Tiny Teams

Generous free tier with basic branding.

Pros: No cost to start.
Cons: Missing advanced features like waiting lists.

Ready to Transform Your Club's Booking Process?

In 2025, the best online booking system for small clubs and studios is one that grows with you — simple yet powerful, affordable, and member-friendly.

Our top recommendation: Chamebook. It's designed exactly for organizations like yours, with branded pages, waiting lists, merchandise sales, and more — all in one easy platform.

👉 Start free today at chamebook.co.uk
Setup takes minutes. Your members (and your schedule) will thank you!